Virtual Executive Assistant

inDinero

This job is no longer accepting applications

Administration

Manila, Philippines

Posted on Tuesday, July 11, 2023

Why this role existsThis role will act as an integral part of the business and personal brand, supporting in creating systems, hold accountability, and taking various tasks and projects. Ideally, this is a long-term working relationship, where you will benefit by expanding your skill set and experience as the business grows.
Duties and Responsibilities

Categorize all business expenses, using Quickbooks online, across two entities
Make sure all invoices are paid, and any delinquent invoices are pursued - ensuring the integrity of the AR / AP function
Making sure to respond to new business queries in a timely manner
Create products within Stripe, create reports, and generally manage the backend
Organize and systemize all of my digital paperwork, including resources, client-related files, and interactions

Skills
Highly organized
Experienced in creating filing systems in the past
Experienced in working across multiple timezones, juggling several calendars, as well as planning and booking international travel
Strong researcher and process oriented
Able to manage a team on Upwork, or elsewhere, to fill gaps in the organization such as design, digital marketing, technical writing

In the first 90-days
You will go through hundreds of saved articles and organize them into themes, creating lists and publish them to my website which runs off of a combination of Notion and Super.so
You will review, organize and systemize all of my existing and past contracts
You will have completely taken over weekly bookkeeping responsibilities

5+ years experience supporting US-based executives
You will need to overlap with Lisbon mornings (8:00-12:00) Monday through Friday
Experience with CRM tools and Stripe
Expert in using modern collaboration tools (Notion, Google Workspace, Microsoft Office, Calendly, Docusend)
Basic understanding of US bookkeeping and accounting using Quickbooks
Strong internet connection and dedicated workspace
Excellent written English
Willing to work on a night shift schedule

This job is no longer accepting applications

Companies you'll love to work for