Job Summary

We are seeking a highly motivated and detail-oriented Billing Specialist with proven experience in NetSuite. The ideal candidate will be responsible for managing the full billing cycle, ensuring accuracy, efficiency, and compliance with company policies and accounting standards. This role requires a strong understanding of billing processes, excellent organizational skills, and the ability to work effectively in a fast-paced environment.

Responsibilities

• Manage the end-to-end billing process, including invoice generation, credit memos, and adjustments, primarily utilizing NetSuite.
• Access NetSuite and other internal systems to locate client account information, reprint select invoices in computer readable format and save to predetermined shared directory for use by collections team.
• Ensure accurate and timely processing of all invoices, adhering to contractual terms and service level agreements.
• At the direction and approval of the Program Manager, Confirm that only invoices with a payment status of “unpaid” or “part paid” are produced and placed in a predefined shared network directory. (Note: Invoices with a “paid” status may be added at the end of this engagement.)
• Reconcile billing data with financial records to ensure accuracy and resolve discrepancies.
• Maintain and update customer billing information in NetSuite, ensuring data integrity.
• Assist with month-end and year-end close processes related to billing and revenue recognition.
• Generate various billing reports and analyses as required by client, ie, report on the number of client invoices produced for the collections process.
• Reprint selected invoices in a computer-readable format (e.g., PDF) and save them to a predetermined shared directory for use by the collections team.
• Rename invoice PDF files in a manner defined by the Program Manager for easy identification and download by the third-party collection agency.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Minimum of 2-3 years of experience in a billing or accounts receivable role.
• Strong understanding of basic accounting principles and practices.
• Proficiency in billing software and accounting systems (e.g., QuickBooks, Netsuite, or similar ERP systems).
• Excellent knowledge of Microsoft Office Suite, particularly Excel (for data analysis, Vlookup, pivot tables and reporting).
• Excellent analytical and problem-solving skills with a keen eye for detail.
• Strong communication skills, both written and verbal, with the ability to interact effectively with various stakeholders.
• Proven ability to manage multiple tasks and prioritize effectively to meet deadlines.
• Amenable to work from Tues-Sat, 3 am- 12 noon (Manila Time) equivalent to Mon- Fri 2PM- 10 PM CST US Timezone
• Amenable to work under a 9 month contract
• Amenable to start ASAP
• Rate: Basic- 25-30K